Data Capture

Datamation delivers end-to-end data capture solutions that best suit your digitizing needs, from scanning hardware such as medium to high-speed imaging scanners and Optical Mark Recognition (OMR) scanners, to data capture software that helps in the extraction and processing of handwritten or printed data using technologies like Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), barcode recognition and more.
Data Capture Software

Data Capture Software

TransformIR Capture – Transform with Intelligent Recognition

Looking for an efficient data capture solution that can help you extract data from any document type accurately and save it in organized, keyword-searchable digital data files? Datamation’s TransformIR Capture solution delivers faster extraction of handwritten and machine-printed characters, from either scanned documents or existing digital data files in a smart and quick way.

TransformIR Capture is designed to help you lower the cost and time spent on document digitization processes by replacing the slow traditional methods of manual data entry and records keeping, with a more modern, automated system of data capture – Text Recognition and Image Capture Processing Software.

Leveraging on technologies such as Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), and barcode recognition softwares, Datamation’s TransformIR Capture improves the process of extracting data from structured or semi-structured documents tremendously. The scanned documents are auto matched against existing templates for faster and more precise capture of data, then automatically indexed and archived into your document management system. The data capture process goes through rounds of strict matching, validation and verification processes to ensure the lowest possible error rates. Such processes involve enhancing the condition of the scanned document/imported files (e.g., words, handwriting images, charts), and using built-in data validation tests. Any documents can benefit from our intelligent data capture softwares, e.g. invoices, claim forms, purchase orders, deliver orders, emails and correspondence.

Transform your business today with TransformIR Capture!


Increased Efficiency, Data capture

High Data Accuracy

Advanced technology to extract data with lowest possible error rates.

Cost-Saving, optical character recognition

Multiple Source Capture

Use scanners of your choice or import files digitally.

Unprecedented Speed, Optical Mark Recognition

High volume processing

Process hundreds of millions of forms fast and accurately for increased productivity.

Seamless Integration, optical character recognition

Seamless Integration

Straight forward integration via API or directly with the XML files. Works well with a wide range of source capture options, e.g. document scanners, multi-function printers, form files on disks etc.

Powerful Indexing, Document scanner

Advanced Validation

Choose from a list of built-in data validation rules or create your own data validation rules via advanced scripting through events handler.

Advanced Search, Data processing

Web Verifier

If questionable characters are detected, manual data verification can be done with ease from any web browser, without having to install any additional software.

Data Security, Document management

Data Export

Export capability covers a wide range of formats, including data and image files in XML, CSV and many other formats.

Anytime, anywhere, Data capture

Powerful Indexing

Maintain the integrity of your indexed-data by leveraging on the format validations, table or database lookup functionality.

Automated Reporting, optical character recognition

Cost-Saving & Increased Efficiency

Automate tedious data entry and reduce manual labour costs.

Special Features, intelligent character recognition

Special Features

TransformIR Capture is able to match the captured data, irrespective of any formats, structured (e.g., application forms), semi-structured (e.g., invoices, purchase orders, delivery orders) or unstructured documents (e.g., subjective exam answer books), with the existing template library for accurate extraction.

Optical Character Recognition (OCR)

Capture and convert machine-generated data from paper invoices, contracts, employee forms, scanned images, PDFs, and other electronic documents, and translate them into comprehensible, editable data.


  • Process different types of documents, e.g., paper invoices, XML variations, fax copies, PDFs, and images.
  • The extracted data will go through sets of data validation rules for improved quality.
  • Incorporate the use of dictionaries for automatic correction.
  • Scanned documents are auto-matched with previously processed documents, to accurately extract and process information faster, even from unidentified forms.
  • Crop and export images and field content within documents.
  • Unidentified documents at the recognition stage can be directed to an upper-level manager for further validation and action.
Intelligent Character Recognition (ICR)

Read, capture, and extract handwritten data from scanned documents and images such as invoices, application forms, claim forms, summary reports, performance reports, and timesheets, and transform them into digital data that is easy to understand and process by anyone.


  • Handwritten pattern database empowers the recognition of different styles of handwriting for improved precision.
  • Accurately extract information you need even from unknown forms, by auto matching your scanned documents with previous versions for faster data processing.
  • Built-in data validation procedures to help increase the accuracy of your data.
  • Automate the correction process via integrated use of dictionaries.
  • Issues that are unable to be resolved by a verifier can be routed to a more experienced staff or supervisor for further action.
Barcode & QR Code Recognition

Scan and read different types of barcode data quickly and accurately.


  • Barcode capture is the most accurate mode of data capture compared to OCR, OMR, and ICR capture.
  • Supports a wide range of barcode types: 1D or 2D.
  • List of supported barcode formats: Code128, Code39, Code93, Codabar, 2 of 5, Code 32, Telepen, UPCA, UPCE, EAN13, EAN8, Patch Codes, ITF14, RM4SCC, RSS14, RSSLimited, Planet Postnet, IMB 2D Barcode types, PDF417, Data Matrix, QR Code.
Data Capture Hardware

Data Capture Hardware

Capture data accurately via Optical Mark Recognition (OMR) Scanners

The OMR scanners and imaging scanners that Datamation provides cover various types of models, from medium to high-speed color-capable desktop scanners and production scanners. All the human-marked data that is widely used in schools such as check boxes, circles and shaded responses from your survey questionnaires, evaluation forms and multiple choice examination paper, can be read, captured and saved quickly.

With Datamation scanners your data collecting and analysing processes will be much faster, efficient and free from errors!


Increased Efficiency, Data capture

Increased Efficiency

OMR capture provides faster and better capture accuracy compare to other mode of automated data capture like OCR and ICR capture.

Cost-Saving, optical character recognition

Fast data processing

The processing speed of the various scanners that Datamation provides, reaches up to 15,000 sheets per hour.

Special Features, intelligent character recognition

Single Pass Operation

Data and images are automatically processed and generated in a single pass.

Unprecedented Speed, Optical Mark Recognition

Seamless Integration

Straight forward integration via API or directly with the XML files. Works well with a wide range of source capture options, e.g. document scanners, multi-function printers, form files on disks etc.

Powerful Indexing, Document scanner

High Performance

  • Scan up to 16 mark levels, 256 grayscale levels, and 16 million colors.
  • Reduce the occurrence of sheet skew errors.
  • Automatically detect images with quality problems caused by dirt, dust, or debris on the scanner read head, to minimize the accumulation of inferior quality images.
Seamless Integration, optical character recognition

Strong Capture Capabilities

  • Accurately capture handprint and machine print characters.
  • Dropout colors to enable both pencil and ink read capabilities.
  • Grey-scale image capture to help you view your drawings, photographs, and signatures.
  • Ability to capture pencil or ink OMR marks, barcodes, handprint, images (complete form or image snippets such as comment clips, handwritten responses, student pictures, thumbprints, and much more).