Most businesses rely on hundreds or even thousands of documents to function. These documents are usually passed between departments and employees for approvals, reviews, and edits. Once the processing is complete, the documents are usually filed away in a cabinet.
Nowadays, 72% of organizations use a digital document management process to streamline workflows and increase efficiency. Unlike your manual documentation workflow, a well-implemented automated workflow built with robust software is fast, accurate, and reliable.
Additionally, streamlining your document workflows can dramatically improve the efficiency of your operations, reduce costs, and increase employee productivity by saving time.
Here are 5 benefits of streamlining your documentation workflow for your organization:
By streamlining your document handling processes, you can increase accuracy in your workflows. Mistakes delay a workflow process, appear unprofessional, and lead to knock-on errors further down the pipeline. Optimizing document workflows can help to reduce these mistakes.
Digitizing your paper forms and automating your document workflows also makes record-keeping easier. By cutting out administrative errors and automatically uploading documents to your digital document management system, automated workflow software keeps your records in order and your audit trail up-to-date and compliant.
Manual document processing is tedious. Digital document management can accelerate document processing. This allows staff to focus more on their primary job duties rather than wasting time on paperwork.
Manual document processes are often expensive with costs associated with manual administration, such as printing, scanning, and storing documents. You can significantly reduce printing and storage costs by switching to digital document systems. Which results in faster workflows with more productive staff and fewer errors.
Finally, optimizing your document workflow process can improve remote working capabilities. Digital document processes and workflow automation can streamline process and so that your business can operate at full capacity even if your staff aren't in the office.