Have many past publications stored on the shelves or even in the warehouses? We have just the right solution to help you quickly digitise all your documents. Our scanning and capture technologies accurately extracts information from all sources, e.g. PDFs, paper forms, images and so forth, providing fast, efficient and reliable digital documentations for all your storage and publishing needs.
Data archiving is a very important process in the publication line, to ensure the publication data collection is well-preserve and readily available to all. Our data archiving solution provides an effective management of large amount of data in one central location, supplemented with advanced search functions for easy retrieval of a particular data, thus increasing your efficiency and effectiveness in data management.
Manual pdf checking can be stressful. Which is why we have the perfect PDF Pre-flight solution to help you ensure your ads are ready to be sent to press, error-free. Our systems pre-flights your images and auto-correct high volume of PDFs, identify and solve issues like missing fonts, blurred-edge-images due to low resolution, and so forth. The solution that we provide will grant your production a total quality control over your PDFs, to help your publishing houses keep up with the increasing demands for fast and high quality outputs.
The effectiveness of your overall publishing operations greatly relies on the workflow systems in place. An excellent pre-press workflow solution will help printers produce high quality work quickly and cost effectively. The pre-press solution that we provide puts together all the tasks associated with planning, automation and control of pre-press back-ends in one unified workflow. This greatly improves collaboration across all departments, empowering employees to take quicker actions and make smarter decisions. In return, your business will experience greater efficiency and obtain maximum value from all its resources.
Accuracy and consistency are amongst the biggest struggles in document translations. Our translation management solution comes with a terminology database that allows your translators to quickly translate while keeping consistent on all previously used terms. The centralized platform that we provide also allows various team members such as editors, writers and translators to collaborate on a same translation project. They will be able to instantly assign tasks, send out notes, track progress and more.
Contract management is an important aspect of managing business relationships with all parties, whether businesses, authors, distributors etc. Our contract management solution is designed to significantly improve the efficiency of your contracting processes. The solution supports the complete life-cycle of a contract, from contract creation and acquisition to contract provision and termination. Store all your contracts in one central location to ensure that they are well-organized and easy to find.
Our HR Record Management solution is designed to help you improve your HR operations more efficiently, via system automation. In an industry that is increasingly challenging and labour intensive, it is important to have a good HR management system in place to keep the overall productivity of your organization optimized. Conveniently manage your HR processes such as staffing, employee compensation, leaves, claims and more from one centralized location, and create strong workflows to manage staff admin issues like leaves and appraisals, all by using our HR management solution.
An efficient and reliable billing system is crucial in business day-to-day operations. Our solution can help you digitise your invoices, purchase orders, subscription billings and other accounts payable and receivable documents, then convert them into digital records that are easy to process. This saves the cost on manual labour by eliminating manual indexing of these documents, and reduces human errors from manual data entry.
Publishing houses with effective EPM systems have reported an increase in their productivity as they are able to accurately analyze the data in hand. Various types of data can be collected from business operations and customers purchasing patterns, allowing for better budgeting and forecasting. Our EPM solution allows you to effectively analyze data collected from multiple sources and report information in meaningful formats, providing better visibility and planning capabilities to help you achieve your goals.
Data breaches within the publishing industry have increased exponentially in the last few years, from hackers and cyber-attacks to internal leaks. Our people centric data security solution is designed to help organizations prevent internal leakages, by managing your data security and policies, and educate your employees on different aspects of data protection. With our solution, you can monitor user behaviors and have total control over the movement and management of data across all digital platforms in your organization.
XML data being retrieved from various sources, often is poorly structured and redundant. Our XML publishing solution can easily automate the composition and pagination of your XML data. By utilising a pre-defined XML formatting, your publishing team will be able to generate an emphasized, clear, compatible content with ease. This saves them a lot of trouble of having to go through the same process repeatedly in different stages in a publication process. Your XML content can then be exported, imported, or simply moved to any desired location. In turn, your publication line will be able to reduce management cost, produce quality contents and increase the production output.
Thinking of advertising your services on newspapers or magazines? Skip all the last-minute printing issues with the press and deliver your ads via EADSworld. Our service helps you validate, pre-flight and post-flight your ad to identify and fix printing issues such as corrupted images and fonts, imbalance ink weight and colour spaces, convert RGB to CMYK colour output and more with just two easy steps.
Datamation provides end-to-end data archiving solution as part of our Enterprise Content Management solution, to help businesses manage records and documents effectively in a consistent manner and archive them into storages of their choice.
Our complete document management solution allows you to effectively track, manage and store electronic documents by giving you full control of the organization, automation, life-cycle maintenance of all records and documents, thus improving your organization’s ability to process and manage information faster and easier.
Access and share data anytime, anywhere, between all authorized users.
Here are some examples of how we've helped our clients improve their business processes via document and records management system:
Is your human resource department facing an increasing demand for greater efficiency and faster response time? Advance and automate your Human Resources processes with our enterprise content management system, and make it easier for your employees to deal with administration and HR related tasks. With our solution, you can establish an integrated system of record to easily monitor the needs and development of your employees such as applicant management, employee leaves and payrolls, updating and keeping the information about their identity efficiently in a secure, automated system.
Roundtable on Sustainable Palm Oil (RSPO) Audit Document Management is becoming increasingly important for the palm oil industry, and companies spend a lot of time doing the necessary auditing each year. In compliance with the RSPO Principles and Criteria, our RSPO Audit E-Document Management solution is designed to reduce the burden, shorten the time needed, and increase the quality of RSPO auditing.
Imagine, how much on-site audit time can be saved if mill managers are able to upload all necessary documents to the system before the inspection and audit process start? With our solution, you can store all your RSPO audit documents in the system, to quickly identify the documents collected for each criterion and check for any missing documents. You can also generate clear and concise reports to help you monitor the performance and productivity of your palm oil production, all through the same platform.
Managing a project can be complicated and messy, with all the daily incoming and outgoing project documents. Hence, it's crucial to have a powerful Project Document Management Solution in place to help your team in managing progress and documentations for future references. Our solution offers a complete control over all of your project documents, allowing you to capture and store documents such as emails, scanned documents, memos, contracts, agreements, minutes-of-meetings, construction drawings, legal contracts, financial documents and many more in an organized way. A customized workflow management also makes it easy to determine who has access to these documents and monitor any changes that have been made. This ensures a fast delivery and retrieval of these project documents by multiple individuals in your project team, so that you can get the files where they need to be.
Struggle with multiple shelves or remote warehouses overflowing with contract files? Find it challenging to locate a particular contract, or when to shred the files which are no longer valid by law? The contract management solution that we provide combines the two important elements of an ideal contract management –efficiency and security, which gives you a faster access to all your contracts, agreements and other related attachments from one secured location. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition to contract provision and termination.
Roundtable on Sustainable Palm Oil (RSPO) Audit Document Management is becoming increasingly important for the palm oil industry, and companies spend a lot of time doing the necessary auditing each year. In compliance with the RSPO Principles and Criteria, our RSPO Audit E-Document Management solution is designed to reduce the burden, shorten the time needed, and increase the quality of RSPO auditing.
Imagine, how much on-site audit time can be saved if mill managers are able to upload all necessary documents to the system before the inspection and audit process start? With our solution, you can store all your RSPO audit documents in the system, to quickly identify the documents collected for each criterion and check for any missing documents. You can also generate clear and concise reports to help you monitor the performance and productivity of your palm oil production, all through the same platform.
Is your IT department loaded with too many internal help desk service requests and have troubles tracking progress of each job? Try our case management system that provides a comprehensive workflow solution to help you in managing all help desk service requests. This workflow and document management system can help you compile requests and feedbacks from internal customers, and classify them into separate identifiable cases that are transferred to the responsible personnel to take the right actions. This will help speed up the process of handling requests, complaints, feedback, and more.
Struggle with multiple shelves or remote warehouses overflowing with contract files? Find it challenging to locate a particular contract, or when to shred the files which are no longer valid by law? The contract management solution that we provide combines the two important elements of an ideal contract management –efficiency and security, which gives you a faster access to all your contracts, agreements and other related attachments from one secured location. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition to contract provision and termination.
Too many requests for sponsorship that you can barely cope? Automate your sponsorship management process with our end-to-end Sponsorship Management solution that covers the process of managing sponsorship from retrieving and evaluating sponsorship requests to shortlisting eligible applicants and awarding them the sponsorships. Simply specify the minimum amount which you would likely consider approving, so that any new request that meets the requirements can immediately be passed on to the right individuals for necessary evaluation purposes. This reduces the manual work of clicking and reviewing each of the requests, thus enables for easier and faster confirmation of the status of the sponsorship requests. On top of that, the system also comes with an archiving function, for you to safely store all of the data retrieved from your sponsorship applicants.
Managing a project can be complicated and messy, with all the daily incoming and outgoing project documents. Hence, it's crucial to have a powerful Project Document Management Solution in place to help your team in managing progress and documentations for future references. Our solution offers a complete control over all of your project documents, allowing you to capture and store documents such as emails, scanned documents, memos, contracts, agreements, minutes-of-meetings, construction drawings, legal contracts, financial documents and many more in an organized way. A customized workflow management also makes it easy to determine who has access to these documents and monitor any changes that have been made. This ensures a fast delivery and retrieval of these project documents by multiple individuals in your project team, so that you can get the files where they need to be.
High customer satisfaction is key to the success for businesses, where companies who are fast to resolve issues and complaints usually experience an amazing increase in their customer satisfaction and loyalty. Our customer experience management solution aims to help you manage customer feedback more efficiently, using workflow and document management systems customized to your needs. Speed up the process of managing customer requests, complaints, issues, feedback etc. by classifying customer interactions into different categories and automatically routing them to the right person-in-charge. Users can also easily track the status of each case. In addition, you can also include other information such as customers’ purchase history, quotations and service requests, making it easier for your customer service agents to learn more and better serve customers.
Is your human resource department facing an increasing demand for greater efficiency and faster response time? Advance and automate your Human Resources processes with our enterprise content management system, and make it easier for your employees to deal with administration and HR related tasks. With our solution, you can establish an integrated system of record to easily monitor the needs and development of your employees such as applicant management, employee leaves and payrolls, updating and keeping the information about their identity efficiently in a secure, automated system.
Ensuring an accurate processing of the business invoices can be difficult and tiresome. The piles of paperwork, including invoices, receipts, credit notes, fax and email inquiries and more, increases the possibility of human error especially during peak periods. Our Accounts Payable (AP) & Invoice processing solution is designed to help you automate and make your account processes more efficient. In addition to data capturing and digitising your invoices, POs and other financial documents, we also convert them into processable digital records, so that authorized individuals can easily identify and process them. The AP automation solution eliminates manual entering and indexing of data for account payables (AP) and account receivable (AR) documents. The solution also integrates with a strong workflow, whereby important documents can easily be accessed, processed and passed on among the financial personnel.
Looking for a reliable compliance workflow solution to help your organization better manage and cope with ever-changing legal regulations? Having a good workflow software means that all requests and information are being escalated, tracked, and approved to ensure that the end product is carried out in compliance to regulatory requirements. With our compliance workflow, you can easily design document-based processes and effectively automate processes to ensure consistent, secure and auditable workflows. The workflow software automatically assigns information or requests to the right person responsible or their predefined proxy for quick and convenient validations and approvals. Follow-ups and reminder functions are also in place to ensure no documents and cases are left unhandled or unauthorised.
Datamation delivers end-to-end data capture solutions that best suit your digitizing needs, from scanning hardware such as medium to high-speed imaging scanners and Optical Mark Recognition (OMR) scanners, to data capture software that helps in the extraction and processing of handwritten or printed data using technologies like Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), barcode recognition and more.
Looking for an efficient data capture solution that can help you extract data from any document type accurately and save it in organized, keyword-searchable digital data files? Datamation’s TransformIR Capture solution delivers faster extraction of handwritten and machine-printed characters, from either scanned documents or existing digital data files in a smart and quick way.
TransformIR Capture is designed to help you lower the cost and time spent on document digitization processes by replacing the slow traditional methods of manual data entry and records keeping, with a more modern, automated system of data capture – Text Recognition and Image Capture Processing Software.
Leveraging on technologies such as Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), and barcode recognition softwares, Datamation’s TransformIR Capture improves the process of extracting data from structured or semi-structured documents tremendously. The scanned documents are auto matched against existing templates for faster and more precise capture of data, then automatically indexed and archived into your document management system. The data capture process goes through rounds of strict matching, validation and verification processes to ensure the lowest possible error rates. Such processes involve enhancing the condition of the scanned document/imported files (e.g., words, handwriting images, charts), and using built-in data validation tests. Any documents can benefit from our intelligent data capture softwares, e.g. invoices, claim forms, purchase orders, deliver orders, emails and correspondence.
Transform your business today with TransformIR Capture!
Advanced technology to extract data with lowest possible error rates.
Use scanners of your choice or import files digitally.
Process hundreds of millions of forms fast and accurately for increased productivity.
Straight forward integration via API or directly with the XML files. Works well with a wide range of source capture options, e.g. document scanners, multi-function printers, form files on disks etc.
Choose from a list of built-in data validation rules or create your own data validation rules via advanced scripting through events handler.
If questionable characters are detected, manual data verification can be done with ease from any web browser, without having to install any additional software.
Export capability covers a wide range of formats, including data and image files in XML, CSV and many other formats.
Maintain the integrity of your indexed-data by leveraging on the format validations, table or database lookup functionality.
Automate tedious data entry and reduce manual labour costs.
TransformIR Capture is able to match the captured data, irrespective of any formats, structured (e.g., application forms), semi-structured (e.g., invoices, purchase orders, delivery orders) or unstructured documents (e.g., subjective exam answer books), with the existing template library for accurate extraction.
Capture and convert machine generated data from paper invoices, contracts, employee forms, scanned images, PDFs and other electronic document, and translate them into a comprehensible, editable data.
Read, capture and extract handwritten data from scanned documents and images such as invoices, application forms, claim forms, summary report, performance report and timesheets, and transform them into digital data that is easy to understand and process by anyone.
Scan and read different types of barcode data fast and accurate.
The OMR and imaging scanners that Datamation provides cover various types of models, from medium to high-speed color-capable desktop scanners and production scanners. All the human-marked data, e.g., check boxes, circles and shaded responses from your survey questionnaires, evaluation forms and multiple choice examination paper, can be read, captured and saved quickly.
With Datamation scanners your data collecting and analysing processes will be much faster, efficient and free from errors!
OMR capture provides faster and better capture accuracy compare to other mode of automated data capture like OCR and ICR capture.
The processing speed of the various scanners that Datamation provides, reaches up to 15,000 sheets per hour.
Data and images are automatically processed and generated in a single pass.
Tired of manual survey forms and looking to go green? Digitize your business with our Electronic Form solution that aims to help you reduce manual data processing and increase productivity by easily creating great looking digital documents.
Customize E-forms with dynamic business logics and workflows, enhance them with many unique functions such as camera capture, barcode recognition, voice recording, digital signature etc, and experience seamless flow of information between devices almost instantly!
The E-Form solution can integrate with any existing systems such as ERP and CRM, and databases using XML/Web Service.
Reduce costs related to printing, storing, and distributing pre-printed forms, and the wastage of obsolete forms.
Unique survey fields like Digital Signature, Voice recorder, Camera, NFC tag recognition, Barcode Scanning and more.
Create your digital forms fast with easy drag and drop functions, and drop-down menus for standardization.
Encrypted data to secure your data from unauthorized users.
Tired of checking multiple pages of PDF files for errors manually before sending them to the printers? Our high-quality PDF Pre-flight solution comes with easy and reliable editing tools that can easily help you speed-up the process of editing and pre-flighting large volumes of PDF files. The stand-alone hot folder-based application enables you to instantaneously detect and edit any errors in your PDFs, like incorrect page sizes, missing fonts, blurred-edge-images due to low resolution, faults in the colours being printed and more. Errors detected within the PDF files can also be routed to multiple people to making the solving process faster.
Suitable for all print media. E.g.: Newspaper, magazines and etc.
Quickly identify and fix any errors in bulk within PDFs.
The platform is accessible by many users simultaneously.
Reduce the costs of manual checking of PDFs by automating the process in a central online platform.
Generate easily understandable reports to monitor pre-flight progress.
If you are looking for a fast, reliable and cost-saving prepress workflow software to automate your prepress tasks or improve your existing prepress workflow, try out our pre-press workflow solution. This highly modular and scalable prepress workflow system will ease your pre-press process, and make it faster by putting together all the tasks associated with planning, automation and control of pre-press back-ends in one unified workflow. It also enables you to control both local as well as distributed pre-press back-ends of many other print plants. Its centralized visual control over processes such as proofing, ripping, distribution and plate output will help in guaranteeing the optimal utilization of production’s resources and executing faster responses in the event of edition plan alterations or emergency situations.
Suitable for all media landscape. E.g.: Newspaper, magazines and etc.
Quickly edit any errors in the pages. E.g.: Page cropping, creep handling and bleed margin support.
View and approve pages online from any authorized devices.
Customize for industry standard CTP and CTF devices.
Whether your company publishes newspapers, magazines, catalogues or digital content, it’s important to make sure all the images are up to par before publishing. Our image management solution provides automatic image correction and enhancement, allowing you to edit high volume of images fast and easy while maintaining your own pre-determined style and standards. The image management solution will allow you to bulk analyze and edit each original image thoroughly, concentrating on parameters such as sharpness, brightness, contrast, saturation, colour balance and skin tones among others.
Suitable for all media landscape. E.g.: Print, Website and Mobile.
Quickly detect and fix any faults in an unlimited number of images.
High quality and consistent results even when the quality of the original images vary significantly.
Reduce the costs of manual checking of images for any faults by automating the process in a central online platform.
Automatic load-balancing and failover features to assure that your daily production will run continuously, without failure.
The impact of business analytics in today's market is huge and it is expected to grow exponentially. Business needs to know how they are performing, why the results are what they are, and what action can be taken to ensure they meet their strategic goals. With our business intelligent solution, you will have a central data store (data warehouse) of key decision making information that is easy to use, fast to implement, affordable and provides the necessary visibility and planning capabilities to achieve your goals. This Enterprise Performance Management Solution (EPM) allows you to effectively analyze data collected from multiple sources and report information in meaningful formats to ease further planning, budgeting, forecasting, data mining, what-if analysis and more. Most C-suites, Accountants/Auditors, Finance Managers, Sales Managers, Operations Managers find this solution attractive and useful.
Support the extraction of data across multiple sources. E.g. Accounting/ERP (Oracle, SAP, MYOB, Quickbooks), CSV, CRM/Payroll, and other operational data sources.
New information that is added to the database will be synchronized automatically, eliminating any data inconsistencies.
Accessible from any computers and mobile devices.
Define threshold values and set alert notifications to help decision makers stay vigilant.
We often add passwords and tighten cyber security to ensure our confidential documents do not fall into wrong hands. But in this era where security attacks are escalating, it’s important that we gain full visibility of these documents. Existing layers of data protection provided by the average data security software like SIEM, Firewalls and Filters, only keep your information protected from outsider threats, not internal threats. While other security policies in place may have loopholes and might not fully protect information from bring leaked.
The Data Security solution that we provide help companies across industries prevent data leakage, manage their data security and policy, and educate their employees on different aspects of data protection. With our solution, you can monitor user behaviors and have total control over the movement and management of data across all digital platforms in your organization.
Analyze data movement and report data leakage. E.g.: Copy information to personal drives, upload information to third party apps, websites or non-corporate emails, print information without permission etc.
System is in compliance with the various legitimate standards such as Personal Data Protection Act, Security Act, ISO27001 and PCI DSS.
Monitor usage of all of the machines in your organization to lower the cost of electricity.
Enable backtracking of records of document changes and activities.
Set restriction on the extraction of information from specific documents.
Whether you have been working with XML language for years or still new at it, the task of creating and editing work within the dynamics of XML has never been easy. Increase your production throughput with our high quality XML publishing system, by automating the composition and pagination of multiple data types into print-ready, actionable PostScript, PDFs.
The end-to-end xml publishing workflow that integrates with the solution, allows you to produce a high-volume, complex publications that demands a rapid turnaround, text and graphics input from multiple sources, and output in a variety of formats and media. Some documents that we helped produce are the technical manuals, scientific journals, industrial catalogues, directories, textbooks, and even legal and financial documents.
Shortens page turnaround time by automating the process of turning multiple data types into print-ready PostScript, PDFs and ePub.
Looking for an easy and secure translation management system to localize your company products and marketing deliverables? Get high quality document translations done while saving time and cost! With a central platform that consists multi language database, editors and translators (internal and external) can collaborate to work on multiple translation projects, with access to consistent data. They can also assign projects and track work progress in a quick and easy manner.
Terminology Database - Reuse translated words, definitions or figures stored in the terminology database for faster translation process.
Platform allows multiple individuals to collaborate in translation projects more smoothly.
Customizable settings to integrate with your existing systems.
Allows traceability of changes made in the translation documents.
Data encryption is provided to help secure your translation projects.
Suitable for enterprises of any industries.
Need to build enterprise mobile apps? Rapid Application Development (RAD) platform allows you to build many apps 10x faster with very minimal to almost zero coding needed. With our complete web and mobile application development platform, business-domain experts and app developers can easily design enterprise-grade apps with strong branding and great UI, UX. The platform is well-equipped with collaborative visual development tools, multi-cloud deployment options, DevOps inbuilt capabilities, pre-built connectors for the Internet of Things, Machine Learning, Cognitive Services, Predictive Analytics and more.