Archiving

Archive your documents securely, and better manage records and documents with our enterprise document management solution.

Datamation provides end-to-end data archiving solution as part of our Enterprise Content Management solution, to help businesses manage records and documents effectively in a consistent manner and archive them into storages of their choice.

Our complete document management solution allows you to effectively track, manage and store electronic documents by giving you full control of the organization, automation, life-cycle maintenance of all records and documents, thus improving your organization’s ability to process and manage information faster and easier.

BENEFITS

Increased Efficiency

Determine the full life-cycle of your data and efficiently manage the disposal of documents.
Eliminate clutter of physical distribution of files.
Streamline data for better document indexing and organization.

Cost Saving

Reduce costs related to storage and maintenance of physical documents.
Reduce risks of misfiling, document loss and delays in delivery.

Advanced Search

Enables easy retrieval of documents by keying the term or keywords.
Allows searching of multiple fields using multiple keywords and date ranges.
View the documents in custom folder hierarchies.

Data Security

Granular access permission control to regulate users accessibility to specific data.
Encrypted data to protect it from unauthorized party.
Fast data recovery to retrieve any missing documents.

Anytime, anywhere

Access and share data anytime, anywhere, between all authorized users.

SAP Certified

Direct integration with SAP
Easily locate data as all files are intelligently linked and displayed in SAP environment
Location-independent, simultaneously secure access to files
SAP load test certification for maximum performance on comparable systems

Here are some examples of how we've helped our clients improve their business processes via document and records management system:

Case Management

IT department automation solution to better manage help-desk service requests.

Is your IT department loaded with too many internal help desk service requests and have troubles tracking progress of each job? Try our case management system that provides a comprehensive workflow solution to help you in managing all help desk service requests. This workflow and document management system can help you compile requests and feedbacks from internal customers, and classify them into separate identifiable cases that are transferred to the responsible personnel to take the right actions. This will help speed up the process of handling requests, complaints, feedback, and more.

BENEFITS:

Increased Efficiency

Reduce the processing time and improve response time for requests and complaints.
Stay organized and easily locate crucial documents, information or attachments.

Advanced Search

Quick search enables easy retrieval of documents by keying the term or keywords.
Allows searching of multiple fields using multiple keywords and date ranges.

Special Features

Notification and Escalation - The cases will be escalated to the next person in charge, if there is no action taken.

Transparent Audit Log

Enables backtracking of records/history of your document activity.

Automated Reporting

Generate simple reports to help your employees understand each case.

Strong workflow

Deliver secured communication and transmission of cases.

Seamless Integration

Highly capable of being integrated with any case managing operations via well-documented APIs.

Customer Experience Management

Customer Experience Management solution to help you increase customer satisfaction.

High customer satisfaction is key to the success for businesses, where companies who are fast to resolve issues and complaints usually experience an amazing increase in their customer satisfaction and loyalty. Our customer experience management solution aims to help you manage customer feedback more efficiently, using workflow and document management systems customized to your needs. Speed up the process of managing customer requests, complaints, issues, feedback etc. by classifying customer interactions into different categories and automatically routing them to the right person-in-charge. Users can also easily track the status of each case. In addition, you can also include other information such as customers’ purchase history, quotations and service requests, making it easier for your customer service agents to learn more and better serve customers.

BENEFITS:

Special Features

Notification and Escalation - The cases which have not been attended within the defined period will be escalated to the next person in charge.

Strong workflow

Deliver secured communication and transmission of cases.

Data Security

Maintain the confidentiality of sensitive customers’ information in a controlled manner.
Ensures all documentation are backed-up safely.

Automated Reporting

Enables excellent monitoring of company performance.
Enable the use the information gathered to build strategy.

Seamless Integration

Highly capable of being integrated with any customer managing operations via well-documented APIs.

Transparent Audit Log

Enables backtracking of records/history of your document activity.

Increased Efficiency

Reduce the processing time and improve response time for requests and complaints.
Ensure case being attended to within define service-level agreement (SLA).
Stay organized and easily locate crucial documents, information or attachments.

Compliance Workflow Automation

Increase efficiency and reduce business costs by automating your business processes.

Looking for a reliable compliance workflow solution to help your organization better manage and cope with ever-changing legal regulations? Having a good workflow software means that all requests and information are being escalated, tracked, and approved to ensure that the end product is carried out in compliance to regulatory requirements. With our compliance workflow, you can easily design document-based processes and effectively automate processes to ensure consistent, secure and auditable workflows. The workflow software automatically assigns information or requests to the right person responsible or their predefined proxy for quick and convenient validations and approvals. Follow-ups and reminder functions are also in place to ensure no documents and cases are left unhandled or unauthorised.

BENEFITS:

Increased Efficiency

Reduce processing time and improve response time for requests and approvals.
Risk mitigation with more control over every step.
Reduce time, labor and costs needed to comply with regulatory requirements.

Secure Workflow

Deliver secured communication and transmission between multiple persons based on your own-defined distribution workflow.
Integrated authorization system ensures that only selected employees can see and process business processes.

Multi-level escalation management

Prevents long waiting times and transportation queues and ensures timely approval. Cases and documents will be escalated to the next person in charge, if there is no action taken within specified period.

Seamless Integration

Highly capable of being integrated with any project managing operations via well-documented APIs.

Data Security

Maintain the confidentiality of sensitive information in a controlled manner.
Ensures all documentation are backed-up safely.

Anytime, anywhere

User-friendly web-based access from any device.

Transparent Audit Log

Secure audit trail of all records

Data Capture Hardware

Capture data accurately via Optical Mark Recognition (OMR) Scanners

The OMR scanners and imaging scanners that Datamation provides cover various types of models, from medium to high-speed color-capable desktop scanners and production scanners. All the human-marked data that is widely used in schools such as check boxes, circles and shaded responses from your survey questionnaires, evaluation forms and multiple choice examination paper, can be read, captured and saved quickly.

With Datamation scanners your data collecting and analysing processes will be much faster, efficient and free from errors!

BENEFITS

Increased Efficiency

OMR capture provides faster and better capture accuracy compare to other mode of automated data capture like OCR and ICR capture.

Fast data processing

The processing speed of the various scanners that Datamation provides, reaches up to 15,000 sheets per hour.

Single Pass Operation

Data and images are automatically processed and generated in a single pass.

High Performance

Scan up to 16 mark levels, 256 grayscale levels, and 16 million colors.
Reduce the occurrence of sheet skew errors.
Automatically detect images with quality problems caused by dirt, dust, or debris on the scanner read head, to minimize the accumulation of inferior quality images.

Strong Capture Capabilities

Accurately capture handprint and machine print characters.
Dropout colors to enable both pencil and ink read capabilities.
Grey-scale image capture to help you view your drawings, photographs, and signatures.
Ability to capture pencil or ink OMR marks, barcodes, handprint, images (complete form or image snippets such as comment clips, handwritten responses, student pictures, thumbprints, and much more).

Electronic Forms

Enterprise e-form solution to help you reduce business costs and increase efficiency.

Tired of manual survey forms and looking to go green? Digitize your business with our Electronic Form solution that aims to help you reduce manual data processing and increase productivity by easily creating great looking digital documents.

Customize E-forms with dynamic business logics and workflows, enhance them with many unique functions such as camera capture, barcode recognition, voice recording, digital signature etc, and experience seamless flow of information between devices almost instantly!

BENEFITS

Easy Integration

The E-Form solution can integrate with any existing systems such as ERP and CRM, and databases using XML/Web Service.

Cost-Saving

Reduce costs related to printing, storing, and distributing pre-printed forms, and the wastage of obsolete forms.

Special Features

Unique survey fields like Digital Signature, Voice recorder, Camera, NFC tag recognition, Barcode Scanning and more.

Unprecedented Speed

Create your digital forms fast with easy drag and drop functions, and drop-down menus for standardization.

Data Security

Encrypted data to secure your data from unauthorized users.

High Performance

Minimize server workload and network traffic with XML based forms and data structure.
Allow automatic dynamic changes to the forms by data driven events.

Increased Efficiency

System automatically formats, calculates, looks up, and validates information for user.
Reduce approval cycle times with graphic signature and stamp scanning functions.

Anytime, anywhere

Build, fill-in, validate and approve online forms on any device.
Control forms from multiple touch screen monitors. Easily manage data input, perform screen synchronization, conduct concurrent input control and more.

PDF Pre-flight

Easily edit PDFs and pre-flight images before sending to print.

Tired of checking multiple pages of PDF files for errors manually before sending them to the printers? Our high-quality PDF Pre-flight solution comes with easy and reliable editing tools that can easily help you speed-up the process of editing and pre-flighting large volumes of PDF files. The stand-alone hot folder-based application enables you to instantaneously detect and edit any errors in your PDFs, like incorrect page sizes, missing fonts, blurred-edge-images due to low resolution, faults in the colours being printed and more. Errors detected within the PDF files can also be routed to multiple people to making the solving process faster.

BENEFITS

Cross-Platform

Suitable for all print media. E.g.: Newspaper, magazines and etc.

Unprecedented Speed

Quickly identify and fix any errors in bulk within PDFs.

Multiple Users

The platform is accessible by many users simultaneously.

Cost Saving

Reduce the costs of manual checking of PDFs by automating the process in a central online platform.

Automated Reporting

Generate easily understandable reports to monitor pre-flight progress.

Seamless Integration

Customizable settings to fit any particular production requirements.
Support all different versions of PDFs.

Colour Control

Full ICC colour management and DeviceLink support.
Includes fully licensed Pantone spot Colour libraries.
Colour management can be applied on an object, page or document level.

Edit in PDF

Identify hidden layers and transparent objects and knock out white text.
Embed missing fonts, change fonts and convert fonts to outlines.
Add and edit text and images between PDF files.
Convert colour spaces and fix missing bleed.
Add page number and correct page sizes.

Pre-press Workflow

Fast, reliable and scalable pre-press workflow for printing industries.

If you are looking for a fast, reliable and cost-saving prepress workflow software to automate your prepress tasks or improve your existing prepress workflow, try out our pre-press workflow solution. This highly modular and scalable prepress workflow system will ease your pre-press process, and make it faster by putting together all the tasks associated with planning, automation and control of pre-press back-ends in one unified workflow. It also enables you to control both local as well as distributed pre-press back-ends of many other print plants. Its centralized visual control over processes such as proofing, ripping, distribution and plate output will help in guaranteeing the optimal utilization of production’s resources and executing faster responses in the event of edition plan alterations or emergency situations.

BENEFITS

Cross-Platform

Suitable for all media landscape. E.g.: Newspaper, magazines and etc.

Unprecedented Speed

Quickly edit any errors in the pages. E.g.: Page cropping, creep handling and bleed margin support.

Anytime, anywhere

View and approve pages online from any authorized devices.

Special Features

Visual layout tool for plate template building
Build-in imposition of pre-ripped pages or PDF pages.
Build-in soft proof engine with ICC profile processor.
Integrated or stand-alone optional modules for bitmap hard proofing, ink pre-set calculation and fan-out compensation.

Increase Efficiency

Central visual production flow control with remote controlled processes.
Fast single or multiple press planning for local and remote printing plants

Seamless Integration

Customize for industry standard CTP and CTF devices.

Enterprise Performance Management (EPM)

Business intelligence solution to ease financial planning, data mining and other analysis activities.

The impact of business analytics in today's market is huge and it is expected to grow exponentially. Business needs to know how they are performing, why the results are what they are, and what action can be taken to ensure they meet their strategic goals. With our business intelligent solution, you will have a central data store (data warehouse) of key decision making information that is easy to use, fast to implement, affordable and provides the necessary visibility and planning capabilities to achieve your goals. This Enterprise Performance Management Solution (EPM) allows you to effectively analyze data collected from multiple sources and report information in meaningful formats to ease further planning, budgeting, forecasting, data mining, what-if analysis and more. Most C-suites, Accountants/Auditors, Finance Managers, Sales Managers, Operations Managers find this solution attractive and useful.

BENEFITS

Seamless Integration

Support the extraction of data across multiple sources. E.g. Accounting/ERP (Oracle, SAP, MYOB, Quickbooks), CSV, CRM/Payroll, and other operational data sources.

Data Consistency

New information that is added to the database will be synchronized automatically, eliminating any data inconsistencies.

Anytime, anywhere

Accessible from any computers and mobile devices.

Special Features

Define threshold values and set alert notifications to help decision makers stay vigilant.

Seamless Reporting

Easily access multiple data sources on one platform.
Reduce dependency on spreadsheets.

Increased Efficiency

Easily access multiple data sources on one platform.
Reduce dependency on spreadsheets.

Data Security

Prevent data leakage with this people centric data security solution.

We often add passwords and tighten cyber security to ensure our confidential documents do not fall into wrong hands. But in this era where security attacks are escalating, it’s important that we gain full visibility of these documents. Existing layers of data protection provided by the average data security software like SIEM, Firewalls and Filters, only keep your information protected from outsider threats, not internal threats. While other security policies in place may have loopholes and might not fully protect information from bring leaked.

The Data Security solution that we provide help companies across industries prevent data leakage, manage their data security and policy, and educate their employees on different aspects of data protection. With our solution, you can monitor user behaviors and have total control over the movement and management of data across all digital platforms in your organization.

BENEFITS

Special Features

Identify user-based risks. E.g.: Suspicious usage of user inside or outside of working hours and company network.
Cover wide-range of information sources.
Scans information in all languages and scripts.

Detect Fraudulent Behavior

Analyze data movement and report data leakage. E.g.: Copy information to personal drives, upload information to third party apps, websites or non-corporate emails, print information without permission etc.

Data Security

Universal Encryption for high profile information.
Works offline.
Safely accessible, traceable on mobile devices and apps.

Automated Reporting

Generate Employee Productivity Reports to monitor the time spent by employees on non-work-related website or even illegal websites, applications etc.

Legally recognized

System is in compliance with the various legitimate standards such as Personal Data Protection Act, Security Act, ISO27001 and PCI DSS.

Cost Saving

Monitor usage of all of the machines in your organization to lower the cost of electricity.

Transparent Audit Log

Enable backtracking of records of document changes and activities.

Sensitive Data Classification

Set restriction on the extraction of information from specific documents.

XML Publishing System

Professional publisher software to automate your XML publishing process.

Whether you have been working with XML language for years or still new at it, the task of creating and editing work within the dynamics of XML has never been easy. Increase your production throughput with our high quality XML publishing system, by automating the composition and pagination of multiple data types into print-ready, actionable PostScript, PDFs.

The end-to-end xml publishing workflow that integrates with the solution, allows you to produce a high-volume, complex publications that demands a rapid turnaround, text and graphics input from multiple sources, and output in a variety of formats and media. Some documents that we helped produce are the technical manuals, scientific journals, industrial catalogues, directories, textbooks, and even legal and financial documents.

BENEFITS

Increased Efficiency

Supports loose-leaf publishing & batch and interactive workflows.
Eliminates manual processes associated with desktop publishing programs.
Interactive page layout enables user to modify the page design of any element on a page.

Seamless Integration

Integrates well with your existing applications/systems/workflows. E.g.: A web or structured-content management system, portal or other web-oriented solution.
Supports almost all different graphic formats (EPS, TIFF, JPEG, PDF, SVG, CGM)

Special Features

Robust tabular and math composition
Float graphics or tables to the best space on the page or across pages.
Reusable typographic style libraries.
Tint and pattern package supporting both process (CMYK) and spot colour definition.
Automatic hyperlinking and extensive footnote capabilities
Sophisticated mark tracing and black-lining control.
Support multiple languages, up to 30 languages.
Export XML content for further XSLT transformation to ePub, EDGAR, HTML, RTF, DITA and etc.

Unprecedented Speed

Shortens page turnaround time by automating the process of turning multiple data types into print-ready PostScript, PDFs and ePub.

Translation Management System

A complete translation management system that learns to deliver accurate, consistent and reliable translations.

Looking for an easy and secure translation management system to localize your company products and marketing deliverables? Get high quality document translations done while saving time and cost! With a central platform that consists multi language database, editors and translators (internal and external) can collaborate to work on multiple translation projects, with access to consistent data. They can also assign projects and track work progress in a quick and easy manner.

BENEFITS

Special Features

Terminology Database - Reuse translated words, definitions or figures stored in the terminology database for faster translation process.

Multiple Users

Platform allows multiple individuals to collaborate in translation projects more smoothly.

Increased Efficiency

Universal Encryption for high profile information.
Works offline.
Safely accessible, traceable on mobile devices and apps.

Seamless Integration

Customizable settings to integrate with your existing systems.

Transparent Audit Log

Allows traceability of changes made in the translation documents.

Data Security

Data encryption is provided to help secure your translation projects.

Cross-Industry

Suitable for enterprises of any industries.

Rapid App Development (RAD)

Low-code platform that builds web & mobile apps 10x faster, at scale.

Need to build enterprise mobile apps? Rapid Application Development (RAD) platform allows you to build many apps 10x faster with very minimal to almost zero coding needed. With our complete web and mobile application development platform, business-domain experts and app developers can easily design enterprise-grade apps with strong branding and great UI, UX. The platform is well-equipped with collaborative visual development tools, multi-cloud deployment options, DevOps inbuilt capabilities, pre-built connectors for the Internet of Things, Machine Learning, Cognitive Services, Predictive Analytics and more.

BENEFITS

Increased Efficiency

Automated Deployment Management 1-click deployment mechanism to easily deploy apps.

Seamless Integration

Seamlessly integrate with APIs of other applications and services
Standard settings to fit any operating systems, convenient for Android and IOS app developer.

Automated Reporting

App performance reporting.
Big data analysis.

Multiple Users

Facilitate real-time collaboration between your business and IT teams through an intuitive web portal, and app-specific social media feed for cross-functional communication.

Data Security

Maintain the confidentiality of sensitive information in a controlled manner.
Automatically recover and restore applications if the service is interrupted.
The application models follow the highest enterprise security standards, defined by ISO and ISAE.
Two-factor authentication to configure user access rights to production environment.

Unprecedented Speed

Fast mobile and web app developer with low to no coding required.
Visual modelling tools and app store building blocks allow fast construction of apps and system workflows
Rapid UI development via wide selections of pre-configured widgets, themes, navigation layouts, page-templates, building blocks and more.

Special Features

Reusable inbuilt components - Support the entire life-cycle of an app from designing, building, testing, deploying and iterating.
Built-in DevOps Capabilities - Foster continuous integration, application monitoring and automated deployment to cloud of your choice or on-premises.
- DevOps Toolset Integration: Foster continuous integration with Jenkins, Gitlab CI or your existing DevOps toolset.
- Multi-cloud deployment: Based on Cloud Foundry, apps are deployable on Docker containers, allowing flexibility to deploy on a wide range of public or private cloud options, and on-premise servers. Supported with 12-factor principles to ensure compatibility with future technology.
- Microservices Architecture: Ability to split an app’s functionalities into separate smaller services/modules, where small autonomous teams can develop, deploy and scale their services independently. This makes an app easy to understand, develop, test, and more resilient towards bugs and crashes.
Version Control: Record changes in the platform and compare against other revisions to detect conflicts and manage updates.
Automated Alerts: Enhance monitoring ability throughout an app lifecycle.

Pre-press & Publishing

Data Capture

Quality Data Capture solution for OCR, ICR, OMR and other kinds of data processing.

Data Archiving

Archive your documents securely with our SAP certified enterprise content management solution.

PDF Pre-flight

Automatically detect errors in your PDFs to ensure they are defect-free.

Pre-press Workflow

Reliably sustain your pre-press processes through this scalable and cost-saving workflow.

Translation Management

Consistent and accurate translations with terminology database.

Contract Management

Manage your contracts securely and efficiently.

Human Resource Records Management

Automate and better manage your HR processes for maximum operational efficiency.

Invoice Processing

Fast & accurate invoice capture and archival.

Enterprise Performance Management (EPM)

Business intelligence solution to ease financial planning, data mining and other analysis activities.

People-Centric Data Security

Prevent data leakage with this people centric data security solution.

XML Publishing Solution

End-to-end XML publishing system for easier and faster XML processing.

Electronic Advertising Delivery Services via EADSworld

Validate and deliver quality advertising material efficiently.

Cross-Platform

Unprecedented Speed

Multiple Users

Cost Saving

Automated Reporting

Seamless Integration

Colour Control

Edit in PDF

Datamation Solutions

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Data Capture

Quality Data Capture solution for OCR, ICR, OMR and other kinds of data processing.

Data Archiving

Archive your documents securely with our SAP certified enterprise content management solution.

PDF Pre-flight

Automatically detect errors in your PDFs to ensure they are defect-free.

Pre-press Workflow

Reliably sustain your pre-press processes through this scalable and cost-saving workflow.

Translation Management

Consistent and accurate translations with terminology database.

Contract Management

Manage your contracts securely and efficiently.

Human Resource Records Management

Automate and better manage your HR processes for maximum operational efficiency.

Invoice Processing

Fast & accurate invoice capture and archival.

Enterprise Performance Management (EPM)

Business intelligence solution to ease financial planning, data mining and other analysis activities.

People-Centric Data Security

Prevent data leakage with this people centric data security solution.

XML Publishing Solution

End-to-end XML publishing system for easier and faster XML processing.

Electronic Advertising Delivery Services via EADSworld

Validate and deliver quality advertising material efficiently.

User-Friendly

Increased Efficiency

Anytime, anywhere

Strong workflow

Seamless Integration

Transparent Audit Log

Data Security

Advanced Search

Special Features

Anytime, anywhere

Increased Efficiency

Versatile Workflow

Advanced Search

Transparent Audit Log

Automated Reporting

Data Security

Seamless Integration

Legally recognized

Special Features

Seamless Integration

Data Security

Special Features

Advanced Search

Versatile Workflow

Automated Reporting

Transparent Audit Log

Increased Efficiency

Anytime, anywhere

Anytime, anywhere

Increased Efficiency

Versatile Workflow

Seamless Integration

Automated Reporting

Transparent Audit Log

Data Security

Advanced Search

Special Features