Our solution is designed to improve the efficiency and quality of documentation so that architects, designers, engineers, contractors and so on can easily engage with the construction and property best practices. Up till today, there are many who still use traditional paper based documentations that come with risks such as misfiling, missing documents and more. Our scanning and capture technologies accurately extract information from all sources, e.g. PDFs, paper forms, invoices, charts, images, barcodes and so forth, providing fast, efficient and reliable digital documentations for all your needs.
Effective management of information determines the success of a project. All construction and property companies require a records and data management system that grants them a quick access to documents such as property purchasing agreements, legal documents, drawings and more. By implementing our data archiving solution, your teams are not only able to capture and save these project documents in the digital storage, but also able to disseminate them electronically to specific locations, thus enhancing productivity.
Every project costs millions, we know. And that's why it's important to have a quality document management system in place to ensure all projects are tracked and organized well from the start. Our ECM experts are able to help you set up comprehensive workflows to help you better manage and monitor your incoming and outgoing correspondence such as memos, contracts, agreements, legal and financial documents etc., store them under accurate indexing and ensure they are easily retrievable.
Our HR Record Management solution is designed to help you improve your HR operations more efficiently, via system automation. In an industry that is increasingly challenging and labour intensive, it is important to have a good HR management system in place to keep the overall productivity of your organization optimized. Conveniently manage your HR processes such as staffing, employee compensation, leaves, claims and more from one secure location.
The construction and property companies deal with hundreds of contracts each day. A right system needs to be in place to ensure all contracts and other legal documents are well-organized and can easily be located when needed. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition, to contract provision and termination. Gone are the days of manual filing, tracking, and shredding!
Quickly attending to customers' requests, complaints and feedback is important to maintain customer satisfaction and continue being the top-of-mind brand for those customers. Our solution helps you better manage customer interactions by classifying them into categories, automatically routing them to the right person-in-charge, and sending alerts or escalation if cases are not resolved within a certain time frame.
It is crucial for the administration in the construction and property industries to have an efficient and reliable billing system. Our solution helps you digitise your invoices, purchase orders, subscription billings and other accounts payable and receivable documents, then convert them into digital records that can be processed, stored, and searched easily. This saves cost on manual labour by eliminating manual indexing of these documents, and reduces human errors from manual data entry.
Datamation provides end-to-end data archiving solution as part of our Enterprise Content Management solution, to help businesses manage records and documents effectively in a consistent manner and archive them into storages of their choice.
Our complete document management solution allows you to effectively track, manage and store electronic documents by giving you full control of the organization, automation, life-cycle maintenance of all records and documents, thus improving your organization’s ability to process and manage information faster and easier.
Access and share data anytime, anywhere, between all authorized users.
Here are some examples of how we've helped our clients improve their business processes via document and records management system:
Is your human resource department facing an increasing demand for greater efficiency and faster response time? Advance and automate your Human Resources processes with our enterprise content management system, and make it easier for your employees to deal with administration and HR related tasks. With our solution, you can establish an integrated system of record to easily monitor the needs and development of your employees such as applicant management, employee leaves and payrolls, updating and keeping the information about their identity efficiently in a secure, automated system.
Roundtable on Sustainable Palm Oil (RSPO) Audit Document Management is becoming increasingly important for the palm oil industry, and companies spend a lot of time doing the necessary auditing each year. In compliance with the RSPO Principles and Criteria, our RSPO Audit E-Document Management solution is designed to reduce the burden, shorten the time needed, and increase the quality of RSPO auditing.
Imagine, how much on-site audit time can be saved if mill managers are able to upload all necessary documents to the system before the inspection and audit process start? With our solution, you can store all your RSPO audit documents in the system, to quickly identify the documents collected for each criterion and check for any missing documents. You can also generate clear and concise reports to help you monitor the performance and productivity of your palm oil production, all through the same platform.
Managing a project can be complicated and messy, with all the daily incoming and outgoing project documents. Hence, it's crucial to have a powerful Project Document Management Solution in place to help your team in managing progress and documentations for future references. Our solution offers a complete control over all of your project documents, allowing you to capture and store documents such as emails, scanned documents, memos, contracts, agreements, minutes-of-meetings, construction drawings, legal contracts, financial documents and many more in an organized way. A customized workflow management also makes it easy to determine who has access to these documents and monitor any changes that have been made. This ensures a fast delivery and retrieval of these project documents by multiple individuals in your project team, so that you can get the files where they need to be.
Struggle with multiple shelves or remote warehouses overflowing with contract files? Find it challenging to locate a particular contract, or when to shred the files which are no longer valid by law? The contract management solution that we provide combines the two important elements of an ideal contract management –efficiency and security, which gives you a faster access to all your contracts, agreements and other related attachments from one secured location. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition to contract provision and termination.
Roundtable on Sustainable Palm Oil (RSPO) Audit Document Management is becoming increasingly important for the palm oil industry, and companies spend a lot of time doing the necessary auditing each year. In compliance with the RSPO Principles and Criteria, our RSPO Audit E-Document Management solution is designed to reduce the burden, shorten the time needed, and increase the quality of RSPO auditing.
Imagine, how much on-site audit time can be saved if mill managers are able to upload all necessary documents to the system before the inspection and audit process start? With our solution, you can store all your RSPO audit documents in the system, to quickly identify the documents collected for each criterion and check for any missing documents. You can also generate clear and concise reports to help you monitor the performance and productivity of your palm oil production, all through the same platform.
Is your IT department loaded with too many internal help desk service requests and have troubles tracking progress of each job? Try our case management system that provides a comprehensive workflow solution to help you in managing all help desk service requests. This workflow and document management system can help you compile requests and feedbacks from internal customers, and classify them into separate identifiable cases that are transferred to the responsible personnel to take the right actions. This will help speed up the process of handling requests, complaints, feedback, and more.
Struggle with multiple shelves or remote warehouses overflowing with contract files? Find it challenging to locate a particular contract, or when to shred the files which are no longer valid by law? The contract management solution that we provide combines the two important elements of an ideal contract management –efficiency and security, which gives you a faster access to all your contracts, agreements and other related attachments from one secured location. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition to contract provision and termination.
Too many requests for sponsorship that you can barely cope? Automate your sponsorship management process with our end-to-end Sponsorship Management solution that covers the process of managing sponsorship from retrieving and evaluating sponsorship requests to shortlisting eligible applicants and awarding them the sponsorships. Simply specify the minimum amount which you would likely consider approving, so that any new request that meets the requirements can immediately be passed on to the right individuals for necessary evaluation purposes. This reduces the manual work of clicking and reviewing each of the requests, thus enables for easier and faster confirmation of the status of the sponsorship requests. On top of that, the system also comes with an archiving function, for you to safely store all of the data retrieved from your sponsorship applicants.
Managing a project can be complicated and messy, with all the daily incoming and outgoing project documents. Hence, it's crucial to have a powerful Project Document Management Solution in place to help your team in managing progress and documentations for future references. Our solution offers a complete control over all of your project documents, allowing you to capture and store documents such as emails, scanned documents, memos, contracts, agreements, minutes-of-meetings, construction drawings, legal contracts, financial documents and many more in an organized way. A customized workflow management also makes it easy to determine who has access to these documents and monitor any changes that have been made. This ensures a fast delivery and retrieval of these project documents by multiple individuals in your project team, so that you can get the files where they need to be.
High customer satisfaction is key to the success for businesses, where companies who are fast to resolve issues and complaints usually experience an amazing increase in their customer satisfaction and loyalty. Our customer experience management solution aims to help you manage customer feedback more efficiently, using workflow and document management systems customized to your needs. Speed up the process of managing customer requests, complaints, issues, feedback etc. by classifying customer interactions into different categories and automatically routing them to the right person-in-charge. Users can also easily track the status of each case. In addition, you can also include other information such as customers’ purchase history, quotations and service requests, making it easier for your customer service agents to learn more and better serve customers.
Is your human resource department facing an increasing demand for greater efficiency and faster response time? Advance and automate your Human Resources processes with our enterprise content management system, and make it easier for your employees to deal with administration and HR related tasks. With our solution, you can establish an integrated system of record to easily monitor the needs and development of your employees such as applicant management, employee leaves and payrolls, updating and keeping the information about their identity efficiently in a secure, automated system.
Ensuring an accurate processing of the business invoices can be difficult and tiresome. The piles of paperwork, including invoices, receipts, credit notes, fax and email inquiries and more, increases the possibility of human error especially during peak periods. Our Accounts Payable (AP) & Invoice processing solution is designed to help you automate and make your account processes more efficient. In addition to data capturing and digitising your invoices, POs and other financial documents, we also convert them into processable digital records, so that authorized individuals can easily identify and process them. The AP automation solution eliminates manual entering and indexing of data for account payables (AP) and account receivable (AR) documents. The solution also integrates with a strong workflow, whereby important documents can easily be accessed, processed and passed on among the financial personnel.
Looking for a reliable compliance workflow solution to help your organization better manage and cope with ever-changing legal regulations? Having a good workflow software means that all requests and information are being escalated, tracked, and approved to ensure that the end product is carried out in compliance to regulatory requirements. With our compliance workflow, you can easily design document-based processes and effectively automate processes to ensure consistent, secure and auditable workflows. The workflow software automatically assigns information or requests to the right person responsible or their predefined proxy for quick and convenient validations and approvals. Follow-ups and reminder functions are also in place to ensure no documents and cases are left unhandled or unauthorised.
Looking for an efficient data capture solution that can help you extract data from any document type accurately and save it in organized, keyword-searchable digital data files? Datamation’s TransformIR Capture solution delivers faster extraction of handwritten and machine-printed characters, from either scanned documents or existing digital data files in a smart and quick way.
TransformIR Capture is designed to help you lower the cost and time spent on document digitization processes by replacing the slow traditional methods of manual data entry and records keeping, with a more modern, automated system of data capture – Text Recognition and Image Capture Processing Software.
Leveraging on technologies such as Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), and barcode recognition softwares, Datamation’s TransformIR Capture improves the process of extracting data from structured or semi-structured documents tremendously. The scanned documents are auto matched against existing templates for faster and more precise capture of data, then automatically indexed and archived into your document management system. The data capture process goes through rounds of strict matching, validation and verification processes to ensure the lowest possible error rates. Such processes involve enhancing the condition of the scanned document/imported files (e.g., words, handwriting images, charts), and using built-in data validation tests. Any documents can benefit from our intelligent data capture softwares, e.g. invoices, claim forms, purchase orders, deliver orders, emails and correspondence.
Transform your business today with TransformIR Capture!
Advanced technology to extract data with lowest possible error rates.
Use scanners of your choice or import files digitally.
Process hundreds of millions of forms fast and accurately for increased productivity.
Straight forward integration via API or directly with the XML files. Works well with a wide range of source capture options, e.g. document scanners, multi-function printers, form files on disks etc.
Choose from a list of built-in data validation rules or create your own data validation rules via advanced scripting through events handler.
If questionable characters are detected, manual data verification can be done with ease from any web browser, without having to install any additional software.
Export capability covers a wide range of formats, including data and image files in XML, CSV and many other formats.
Maintain the integrity of your indexed-data by leveraging on the format validations, table or database lookup functionality.
Automate tedious data entry and reduce manual labour costs.
TransformIR Capture is able to match the captured data, irrespective of any formats, structured (e.g., application forms), semi-structured (e.g., invoices, purchase orders, delivery orders) or unstructured documents (e.g., subjective exam answer books), with the existing template library for accurate extraction.
Capture and convert machine generated data from paper invoices, contracts, employee forms, scanned images, PDFs and other electronic document, and translate them into a comprehensible, editable data.
Read, capture and extract handwritten data from scanned documents and images such as invoices, application forms, claim forms, summary report, performance report and timesheets, and transform them into digital data that is easy to understand and process by anyone.
Scan and read different types of barcode data fast and accurate.
The OMR scanners and imaging scanners that Datamation provides cover various types of models, from medium to high-speed color-capable desktop scanners and production scanners. All the human-marked data that is widely used in schools such as check boxes, circles and shaded responses from your survey questionnaires, evaluation forms and multiple choice examination paper, can be read, captured and saved quickly.
With Datamation scanners your data collecting and analysing processes will be much faster, efficient and free from errors!
OMR capture provides faster and better capture accuracy compare to other mode of automated data capture like OCR and ICR capture.
The processing speed of the various scanners that Datamation provides, reaches up to 15,000 sheets per hour.
Data and images are automatically processed and generated in a single pass.
Tired of checking multiple pages of PDF files for errors manually before sending them to the printers? Our high-quality PDF Pre-flight solution comes with easy and reliable editing tools that can easily help you speed-up the process of editing and pre-flighting large volumes of PDF files. The stand-alone hot folder-based application enables you to instantaneously detect and edit any errors in your PDFs, like incorrect page sizes, missing fonts, blurred-edge-images due to low resolution, faults in the colours being printed and more. Errors detected within the PDF files can also be routed to multiple people to making the solving process faster.
Suitable for all print media. E.g.: Newspaper, magazines and etc.
Quickly identify and fix any errors in bulk within PDFs.
The platform is accessible by many users simultaneously.
Reduce the costs of manual checking of PDFs by automating the process in a central online platform.
Generate easily understandable reports to monitor pre-flight progress.
If you are looking for a fast, reliable and cost-saving prepress workflow software to automate your prepress tasks or improve your existing prepress workflow, try out our pre-press workflow solution. This highly modular and scalable prepress workflow system will ease your pre-press process, and make it faster by putting together all the tasks associated with planning, automation and control of pre-press back-ends in one unified workflow. It also enables you to control both local as well as distributed pre-press back-ends of many other print plants. Its centralized visual control over processes such as proofing, ripping, distribution and plate output will help in guaranteeing the optimal utilization of production’s resources and executing faster responses in the event of edition plan alterations or emergency situations.
Suitable for all media landscape. E.g.: Newspaper, magazines and etc.
Quickly edit any errors in the pages. E.g.: Page cropping, creep handling and bleed margin support.
View and approve pages online from any authorized devices.
Customize for industry standard CTP and CTF devices.
Whether your company publishes newspapers, magazines, catalogues or digital content, it’s important to make sure all the images are up to par before publishing. Our image management solution provides automatic image correction and enhancement, allowing you to edit high volume of images fast and easy while maintaining your own pre-determined style and standards. The image management solution will allow you to bulk analyze and edit each original image thoroughly, concentrating on parameters such as sharpness, brightness, contrast, saturation, colour balance and skin tones among others.
Suitable for all media landscape. E.g.: Print, Website and Mobile.
Quickly detect and fix any faults in an unlimited number of images.
High quality and consistent results even when the quality of the original images vary significantly.
Reduce the costs of manual checking of images for any faults by automating the process in a central online platform.
Automatic load-balancing and failover features to assure that your daily production will run continuously, without failure.
Whether you have been working with XML language for years or still new at it, the task of creating and editing work within the dynamics of XML has never been easy. Increase your production throughput with our high quality XML publishing system, by automating the composition and pagination of multiple data types into print-ready, actionable PostScript, PDFs.
The end-to-end xml publishing workflow that integrates with the solution, allows you to produce a high-volume, complex publications that demands a rapid turnaround, text and graphics input from multiple sources, and output in a variety of formats and media. Some documents that we helped produce are the technical manuals, scientific journals, industrial catalogues, directories, textbooks, and even legal and financial documents.
Shortens page turnaround time by automating the process of turning multiple data types into print-ready PostScript, PDFs and ePub.
Looking for an easy and secure translation management system to localize your company products and marketing deliverables? Get high quality document translations done while saving time and cost! With a central platform that consists multi language database, editors and translators (internal and external) can collaborate to work on multiple translation projects, with access to consistent data. They can also assign projects and track work progress in a quick and easy manner.
Terminology Database - Reuse translated words, definitions or figures stored in the terminology database for faster translation process.
Platform allows multiple individuals to collaborate in translation projects more smoothly.
Customizable settings to integrate with your existing systems.
Allows traceability of changes made in the translation documents.
Data encryption is provided to help secure your translation projects.
Suitable for enterprises of any industries.
Need to build enterprise mobile apps? Rapid Application Development (RAD) platform allows you to build many apps 10x faster with very minimal to almost zero coding needed. With our complete web and mobile application development platform, business-domain experts and app developers can easily design enterprise-grade apps with strong branding and great UI, UX. The platform is well-equipped with collaborative visual development tools, multi-cloud deployment options, DevOps inbuilt capabilities, pre-built connectors for the Internet of Things, Machine Learning, Cognitive Services, Predictive Analytics and more.